The agent sends out the tasks from your template, tracks what is done and what is stalling, and reminds whoever has something to do. The new hire knows where things stand the whole time.
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The agent does not invent the joining process. It works with the checklist you set up once and makes sure it gets finished. Creating the template and starting a joining process for one specific person both wait for your confirmation.
Speybl is an HR application for the whole of HR — people, attendance, documents, hiring, reviews. Speybl AI is a layer of agents on top of it that takes the repetitive part off that work.
A laptop, accounts, training, the contract, a building pass, an introduction to the team. Every step has a different owner and none of them sees the whole. When one of them does not make it, you find out on the start date.
The new hire then waits through their first week. Not because nobody thought of them, but because there was nowhere to look at what was still missing.
Leaving goes the same way — except there the missed step surfaces when a former colleague still shows up in the access list.
Prepares a checklist of steps you then reuse for every new hire.
You confirm and adjust the template.
Activates the template for a start date, splits the tasks among the people who own them and assigns due dates.
You confirm the start.
Tracks progress and flags a step that gets stuck — reminds whoever owns it and reports back to HR.
It proposes the escalation, you decide.
The new person can ask what is still ahead of them and what to do, without bothering HR.
The same mechanism runs offboarding — returning equipment, revoking accounts, handing work over.
It is not that anybody refuses to do the steps. It is that nobody knows about the delay until the new hire starts. So the agent watches more than the list — it watches the due dates on the individual steps, and speaks up before it turns into a problem.
The Hiring and onboarding module runs on its own — onboarding templates, checklists with an owner and a due date, notifications. Speybl AI is a layer on top that starts the checklist and keeps an eye on it for you.
Hiring and onboarding moduleOne client runs onboarding checklists with an assigned owner and a due date on every step. HR can see how far each one has got and the system chases whoever owns the step.
FAQ
Want to know what AI in HR can actually do today and where its limits are? We wrote a guide about it.
Speybl AI
You can get Speybl running yourself and switch Speybl AI on when you want to. Or we will walk you through it on your own processes in half an hour.
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We set it up with you. Live in hours to days, depending on complexity.
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