Solutions

Someone is doing HR
on the side. They don't have to.

Speybl tracks the deadlines and takes the routine off your hands, from hiring and day one to offboarding. With AI that knows your whole company.

For companies up to roughly 50 employees, where HR is nobody's actual job.

check_circle 30 days freecheck_circle No credit cardcheck_circle Up and running in minutes

Sound familiar?

HR runs on a good memory and a handful of files

close Contracts live in email, attendance in Excel, vacation in a calendar.
close Every new hire gets improvised from scratch.
close Somebody has to remember the deadlines — end of probation, contract renewals, training.
close Employees keep asking the same questions because they have nowhere to look it up.
close Every month you go hunting for data for a filing that did not exist a few years ago.

What happens if you leave it

Twenty more people and none of it works

Right now it holds together because you remember it. Twenty more people and everything resting on that memory stops working — and it goes all at once, not gradually.

An inspection or an audit does not announce itself, and it has to be evidenced after the fact. Whatever you did not record while it was happening cannot be reconstructed later.

What Speybl does differently

Order that keeps itself

The employee profile, the documents and the company structure in one system. Your data comes in from the spreadsheet you use today, so nothing gets retyped. "Who works here and what have they signed" becomes a few seconds of work.

  • checkOne profile instead of five files
  • checkA change history on every employee
  • checkDocuments you find without opening folders
Core HR

You build the checklist once and it runs from there. Tasks split by role — who preps the hardware, who signs the contract, who sits down for the intro. The new hire fills in their own details before they start.

  • checkThe first hire and the twentieth go the same way
  • checkTasks land with whoever owns them
  • checkDay one with no paper and no retyping
Recruitment and onboarding

Vacation, a change of address, their own documents and payroll paperwork. The employee handles it in the app or on their phone and you approve it. Most of the questions that used to land on one person stop coming.

  • checkVacation requests without email
  • checkEmployees update their own details
  • checkMobile app for iOS and Android
Attendance and shifts

End of probation, training that expires, medical checkups, the end of a fixed-⁠term contract. Speybl tracks them and says something before they land. You stop keeping your own spreadsheet and you stop keeping them in your head.

  • checkAlerts by email and in the app
  • checkEverything coming up on one screen
  • checkTraining certificates filed with the employee
Training

Employees, work agreements and employment contracts get recorded the moment they change. When your accountant, an inspector or the bank asks, you take the data out of the system instead of piecing it back together from email.

  • checkContracts and work agreements in one record
  • checkChanges recorded the day they happen
  • checkPayroll data without assembling a spreadsheet each month
Core HR
Employee record
VK
Victoria Keller
Marketing specialist
Active
Emailemma@company.com
Phone+420 777 123 456
DepartmentMarketing
StartedMar 1, 2022
AddressPrague 2
Bank•••• 3847
shieldFields with GDPR visibility · change audit log
Onboarding · Thomas Nelson5 / 7
checkPrepare the workstation · IT
checkSend the welcome email · HR
checkEntry form · Thomas
Team introduction · manager
1:1 with the manager · manager
Vacation 2026 — Adam Blake
12 of 20 days left60%
beach_access
Vacation
Aug 12–⁠16
Approved
medical_services
Doctor
Aug 3
Approved
sick
Sick day
Jul 22
Pending
Deadline settings
groups
Global deadline
Safety training — whole company
Mar 1, 2026
person
Individual deadline
Medical checkup · from the start date
Per person
Repeat
1 year2 years3 yearscustom
Documents — Thomas Nelson
description
Employment contract — full-⁠time
Mar 1, 2024
Signed
description
Amendment 1
Jun 15, 2024
Signed
description
NDA
Mar 1, 2024
Signed
description
GDPR consent
Mar 1, 2024
Signed

Who decides and what they get

The decision sits with whoever is losing their evenings to this

01
check_circle

Owner or managing director

Gets their time back. HR stops being the thing that gets finished after hours, because the system handles the routine and employees handle the rest themselves.

02
check_circle

Confidence in an inspection

Contracts, amendments, training and deadlines are in one place and traceable after the fact. When an inspector shows up, you are not spending a week assembling evidence out of inboxes and drawers.

How it goes at your company

No implementation project

You add an employee, upload a document, start an onboarding — and there is your company structure. No project team and no IT department needed.

We go through the setup together with you, not as a form for you to fill in on your own. You are up and running in hours to days depending on complexity.

Why this is worth fixing

How much time the admin around people takes

54.4%
of HR professionals spend three
or more hours a day on administration
2 days a week
is what HR processes take
until you digitize them
82%
of HR leaders plan to deploy
agentic AI within 12 months

FAQ

What companies in this situation ask

Yes. Speybl is built so that the admin around people can be handled by someone doing it alongside their main job. Document templates, onboarding checklists and deadline tracking come ready — you do not have to invent them or configure them from scratch.
That is the most common starting point. A spreadsheet with your current employees is enough; the rest gets filled in during setup. We can import from the usual spreadsheet formats and from most systems people keep this data in today.
Then the biggest win is the part that gets retyped by hand today. Attendance gets locked and the payroll data comes out of it in a form your payroll software accepts — by export and import, or a direct connection where your payroll system allows it.
No. Speybl is a full HR system without them — records, documents, attendance, onboarding. You switch the AI layer on when it makes sense for the system to do the routine steps and for you to approve them.
The price is per employee per month and depends on the plan and the length of the subscription. Current rates are on the pricing page.

Where to next

Other ways into Speybl

Ready to start?

Start with the one thing that hurts most.

We set it up with you. Live in hours to days, depending on complexity.

check_circle 30 days free check_circle No credit card check_circle Up and running in minutes
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